Big news!
User Security Governance by XPLUS
Strengthen Security. Simplify Compliance. Cut Costs.
Microsoft now includes the basic tier of User Security Governance in Dynamics 365 – recognition of our security and compliance expertise. But for full audit readiness, license control, and scalable role management, there’s USG Advanced by XPLUS
SOX compliance
License monitoring
Incident response
Trusted by
Features and benefits
Cut costs, reduce licenses, and boost security in Dynamics 365
Managing licenses in Dynamics 365 isn’t a straightforward job. And now Microsoft is enforcing proper license assignment, costs are likely to go up for many organizations. At the same time, managing your licenses can be a time-consuming process if your IT team doesn’t have the time or resources to define your core processes.
Instead, USG Advanced by XPLUS gives you fully-optimized user licenses, with significantly less manual work required.
Cut licensing costs
Reduce licensing spend by up to 30%. We provide granular visibility on actual usage insights in Dynamics 365, on which processes, and how. This enables you to eliminate inactive accounts and tailor roles based on real usage, not guesswork.
Build security roles based on system usage patterns
USG Advanced by XPLUS automatically monitors your system for a set period and extracts security roles and responsibilities based on this data. This helps you build fully-optimized user roles in fewer than five minutes.
Straightforward SOX compliance
User Security Governance by XPLUS offers full audit trails for SOX, as well as other external or internal audits. Users can also get emergency access to these detailed logs, when needed. This significantly accelerates SOX compliance and incident resolution.
A complete audit trail
XPLUS offers full, database-level event logging, enabling comprehensive audit trails, without manual work required. This enables secure and efficient auditing, even in the most complex cases.
No expertise required
Users can get started in minutes, without coding or technical expertise required. The product features a clean and user-friendly UX, with a streamlined onboarding process. This helps you optimize your system interface, reduce onboarding time, and eliminate confusion.
Go beyond Microsoft’s minimum
Basic User Security Governance is now standard in Dynamics 365, but it doesn’t cover real-time monitoring, SOX-compliant auditing, or license cost optimization. Instead, we give you complete control over access, security, and cost-efficiency – without user involvement.
Challenge/solution
Finally: It is possible to get full control over your Dynamics 365 environment
Tired of license sprawl, rising costs, and security risks? We give you the tools to have total control of Dynamics 365.
It might seem like security and license reinforcement is a difficult job. But with the right tools, it doesn’t have to be. Instead, automation gives you the space to focus on what matters: Revolutionizing your business from top to bottom.
The challenge
“Microsoft’s licensing rules will require us to redesign our security access from scratch and will increase our costs unsustainably.”
The solution
D365 costs and licenses under control
License optimization significantly reduces your Dynamics 365 costs, helping you save funds when Microsoft’s licensing rules come into effect. This keeps your costs under control, giving you the space to scale and grow in future.
The challenge
“We don’t know what licenses exist in Dynamics 365 or what permissions are associated with them.”
The solution
Automatically identify users and licenses
Easily maintain a comprehensive inventory of user identities, so you can eliminate unnecessary accounts and privileges.
The challenge
“We’re wasting money on licenses we don’t need – but don’t have the visibility to manage them.”
The solution
Complete visibility, no compromises
Complete data on Dynamics 365 events and identities gives you the tools to identify accounts, manage permissions, and enforce least privilege.
The challenge
“The system configuration has changed, but we have no idea who did it and when.”
The solution
Full audit trails
With complete event data on everything that happens in Dynamics 365, you’ll be able to easily search for a moment in time, scan a configuration, and identify users associated with the changes.
Why XPLUS?
We help organizations gain clarity, control, and confidence across their Microsoft Dynamics 365 environments. With two decades of experience and our own automation products, we deliver measurable results faster, safer, and at an enterprise scale.
23
years
30
countries
where we operate globally
Vertical
approach
Manufacturing, Construction, Retail, Finance
300+
successful
projects delivered worldwide
4x
winner
Microsoft Partner of the Year
Top 1%
of Microsoft partners globally
Testimonials
"We were impressed with the technology from XPLUS SA and excited to incorporate it within the ERP portfolio of Microsoft Dynamics 365 to deliver robust governance, efficient user management, and cost-effective licensing strategies for our customers."
Contact us
Your partner in all things Dynamics 365
XPLUS is the only organization to combine hands-on Dynamics 365 implementation projects with automated tools for testing, security, and discovery. Contact our team to find out what we can do for you.
Comparison
Get the right plan for your organization
The basic tier of User Security Governance is now available as standard in Dynamics 365. But there are plenty of good reasons to take it to the next level:
Basic
Available as standard in Microsoft Dynamics 365.
Advanced
Includes all the features in Basic, as well as:
Done-for-you
Alternatively, get our experts to do the work for you.
Role assignment and access control
Complete audit trail, with audit-ready logs and complete traceability
Conducting a holistic role redesign to reduce licenses and eliminate SoD conflicts
Static privileges and duties
Emergency access with session context
Designing fully-tailored security roles based on users’ unique requirements – complete with fully documented audit trails
Segregation of duties (SoD) simulation and conflict prevention
Alerts for high-risk activity
Reducing your licensing costs to a minimum, ensuring you only pay for what you use
Manual segregation of duties (SoD) review
Automated, tailored role creation without user involvement
Applying controls like temporary role assignment, fire fighter, and emergency access management – keeping your security posture tight and effective
Monitor system configuration
Visibility over system errors faced by users
Frequently asked questions
Everything you need to know about the product.
What benefits does precise role creation offer?
Granular role management makes it much easier to govern how many licenses you have in the organization and what permissions are associated with them. This helps ensure users only have privileges they absolutely need, reducing the overall attack surface of your Dynamics 365 implementation. This is a concept known as ‘least privilege’, which is a fundamental principle of effective security.
Why should I choose XPLUS rather than a competing tool?
Our tools support the entire lifecycle of user license maintenance. That includes tools to create roles, as well as to implement and comprehensively manage them. This capability makes User Security Governance by XPLUS a unique product on the market. Additionally, it’s the only reliable application of its type that does not have a notable impact on system performance.
What if we lack the documentation needed for role permissions?
Don’t worry! We can help structure and document the permissions required for each role. This ensures your system is well-organized, audit-ready, and compliant with necessary regulations.
How does the system help with audit readiness?
User Security Governance by XPLUS provides comprehensive audit trails and access management features, making it easier to prepare for audits and demonstrate your compliance with SOX regulations. Crucially, it also provides highly detailed tracking of changes in Dynamics 355, and allows companies to store and review 18 months of complete system events data. This ensures comprehensive, transparent, and accurate financial reporting – essential for compliance.
How can we reduce licensing costs?
Effective security and cost reduction go hand-in-hand. Fewer roles mean lower licensing costs and a smaller attack surface for potential hackers to exploit. User Security Governance by XPLUS makes it easy to manage costs, reduce total cost of ownership (TCO), and manage licenses effectively. This keeps costs and security risks to a minimum.
How can you improve Dynamics 365 security?
With more precise roles and permissions, you’ll be able to eliminate unnecessary privileges and disused accounts. This creates a smaller attack surface for hackers to exploit, reducing the risk of fraud and data breaches. Done right, this will improve security while enabling your organization to scale in a cost-efficient way.
Still have questions?
Can’t find the answer you’re looking for? Please chat to our friendly team.