How XPLUS helped a Rollforming Equipment Manufacturer achieve a 40% reduction in license costs through automated testing, structured documentation, and precise custom security roles in Dynamics 365 F&O.
| Industry | Rollforming Equipment Manufacturer |
| Organisation Size | 250+ employees in Canada and India |
| D365 Applications | Dynamics 365 Finance & Operations (F&O) |
| Solution | Testing by XPLUS, User Security Governance by XPLUS |
| Outcome | Developed documented processes for internal training, established precise automated tests, and created custom security roles, leading to a 40% reduction in license costs. |
in license costs
manual testing
aligned to user needs
The Challenge
- Manual testing that is time-consuming and lacks standardization.
- The documentation for training new users is not unified.
- Security roles frequently give users more access than they need.
- Risk of license overuse.
The Solution
- Record processes using XPLUS tools.
- Develop documentation from recorded processes.
- Create custom security roles derived from recorded processes.
- Decrease license usage by designing precise custom roles.
Business Outcomes
- Automated, structured testing using recorded processes leads to improved testing outcomes and saves time.
- An internal training library created from the generated documents and videos of our recorded process.
- Custom roles designed to meet users' specific needs.
- License cost decreased by 40%.
XPLUS tools provided a structured approach to achieving our objectives, leading to notable enhancements in Dynamics 365 F&O documentation, security, and licensing, which reduced our licensing costs by 40%. Additionally, XPLUS tools helped us develop a comprehensive, executable automated testing plan, saving time on ongoing testing and delivering better results than manual testing.
About XPLUS
XPLUS is a Microsoft Dynamics 365 implementation partner with over 23 years of experience and a team of more than 400 certified consultants. We combine deep D365 expertise with our own products — Performance Monitoring, Discovery, User Security Governance Advanced, and Testing by XPLUS — giving clients full control and confidence in the operation of their D365 environments.
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