Cost and License Optimization
Optimize user licenses and reduce costs with XPLUS
Optimize licenses
Eliminate manual tasks
Reduce Dynamics 365 costs
Challenges
Do your Dynamics 365 costs just keep going up?
For many organizations, Microsoft Dynamics 365 is the bedrock of company operations. But too often, businesses don’t have visibility or predictability over real license costs. Without this, it’s simply impossible to run your business effectively. And to get the best out of the agentic AI era, you’ll need a clear understanding of your current costs and the implications on your company as you scale.
Our licensing costs are just too high.
In today’s economy, businesses need to do more with less. But for many, Dynamics 365 licensing costs are only going in one direction.
Manual processes cause bottlenecks, delays, and budget overruns.
Too many Dynamics 365 organizations rely on manual effort for regression testing, performance monitoring, and license optimization. These processes are time-consuming, unpredictable, and expensive.
Microsoft licensing rules will raise our costs even further.
From 2026, Microsoft will begin enforcing a new license validation process for Dynamics 365 Finance and Operations. This will mean higher costs for organizations that have historically shared licenses.
Dynamics 365 admins spend too much time assigning licenses and permissions.
To keep your account secure, admins need to ensure user accounts don’t have more privileges than they need. But manually configuring accounts, licenses, and permissions just isn’t a good use of your IT team’s time.
We’re paying too much for licenses that nobody uses.
Most organizations using Dynamics 365 will have licenses that nobody uses and privileges that real users don’t need – creating unnecessary costs. The challenge is knowing which licenses are which.
We don’t have the data to make meaningful cost savings.
In order to reduce bottlenecks and accelerate processes, you need to first understand them. But for many, Dynamics 365 is a black box – with limited visibility over what processes you have, who’s involved, or where the bottlenecks are.
The solution
It’s time to take charge of your Dynamics 365 bill
Managing licenses, permissions, and costs in Dynamics 365 doesn’t have to be a guessing game. With XPLUS, there’s a better way:
Cut total cost of ownership
Our cost and license optimization tools give you actionable data that help you reduce Dynamics 365 licensing costs to an absolute minimum.
Assign roles and permissions automatically
Dynamics 365 admins can assign roles with ready-made permissions at the click of a button, cutting unnecessary manual work.
Identify unused and over-privileged accounts
Monitoring system usage patterns enables you to identify which accounts and privileges aren’t needed at a glance.
Cut costs and get AI-ready
Quickly identify the most expensive processes and those with the most potential for automation. This puts you in the best possible position to enable AI in a secure and cost-efficient way.
Product
Slash costs, licenses, and confusion in Dynamics 365
User Security Governance by XPLUS
Get granular visibility over how processes and privileges are actually used in Dynamics 365, including usage telemetry, licenses, and permissions. Then, you can eliminate inactive and over-privileged accounts, based on real usage, not guesswork. The numbers speak for themselves:
- Up to 47% reduction in user licenses
- Up to 30% reduction in licensing costs
- Up to 80% saved on manual license optimization
Testimonials
"We were impressed with the technology from XPLUS SA and excited to incorporate it within the ERP portfolio of Microsoft Dynamics 365 to deliver robust governance, efficient user management, and cost-effective licensing strategies for our customers."
Contact us
Your partner in all things Dynamics 365
XPLUS is the only organization to combine hands-on Dynamics 365 implementation projects with automated tools for testing, security, and discovery. Contact our team to find out what we can do for you.
